QuickBooks for Breweries

Limitations stemming from QuickBooks may cause you to reconsider your overall application, but investigating further could lead to other resolutions. Having a complimentary system to address your brewery specific system concerns can buy you time and save precious resources. VicinityBrew software is able to offer the benefits of a brewery management solution with seamless integration to QuickBooks Online today, and a path to a formal ERP application for the future so that you can grow your systems at a pace that makes the most sense for your organization.

Quickbooks Online

For most breweries, over time QuickBooks will not be robust enough; consequently, your company will be looking at replacing QuickBooks sooner or later. You may be seeing clues that it is time to move on from QuickBooks at your brewery. An impending breakup becomes quickly apparent when almost all reporting and scheduling is completed in a combination of Excel spreadsheets, whiteboards, and sticky notes. This leaves QuickBooks as being used only for standard journal entries and check writing. None of these methods are even addressing the key component of your business operations that are occurring on the plant floor.

Does any of this sound familiar? Has your brewery outgrown QuickBooks and Excel? Craft brewers need an ERP system that is easy to use, quick to deploy, and will grow withthem as the brewery grows. QuickBooks is a reasonable solution until you reach about 5k BBL. When the inevitable happens, and your market share increases, your operations will grow. Once that growth takes off, distribution expands, scheduling becomes more complicated, and compliance and auditing requirements increase. Your brewery will need a software system that will meet those needs.

Three Main Limitations of QuickBooks for Breweries:

  • Limited distribution capabilities
  • Little to no inventory control
  • Zero brewery specific functionality

PRODUCTION LIMITATIONS: WHY YOU MAY “THINK” YOU HAVE OUTGROWN QUICKBOOKS

  1. You are running most of your reports in Excel, not QuickBooks.
  2. You are spending too much time on manual entry of data into multiple systems.
  3. Your organization requires tighter audit controls and regulatory compliance for TTB and Excise Tax reports.
  4. Your company needs lot traceability, yeast management, quality control and testing, R&D, and formula management.
  5. You need to connect data from outside systems such as VIP, BRAUMAT, Delta V and other process control system for breweries.
  6. It takes too long to get month-end financials.

So the good news is that if your company is experiencing any of these issues….your brewery is growing. Growth means profitability! It also means that if you believe you have outgrown QuickBooks, you need to begin evaluating alternatives. The good news is…you have options, and leaving QuickBooks is not the only option. Many breweries have solved their business challenges by simply moving data out of excel and into an integrated system. Find out if VicinityBrew QuickBooks Brewery Software can solve your production challenges today with an investment towards a potential ERP solution in the future!

Microsoft Dynamics GP with VicinityBrew offers a complete ERP solution written specifically for the unique business issues of the brewing industry.

For more information, visit our website or contact us today.

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